Comparison
QR code seating chart vs a printed seating board
A printed board and a QR code solve the same problem in different ways. Neither is right for every event, and many couples use both. Here is an even-handed look at each.
Side by side
| Printed board | QR seating chart | |
|---|---|---|
| Needs a phone | No | Yes, with a camera and a connection |
| Changes after printing | Means a reprint or a handwritten fix | Edit in the dashboard; the printed code stays usable |
| How a guest finds their name | Reads a list, usually by name or by table | Types part of their name and sees their table |
| Decor | Can be a centrepiece of the room | A small sign; the decor is up to you |
| Privacy | Every name and table on display | Only names matching what is typed, at most 6 at a time |
| Cost | Design and printing | Free for up to 50 guests; paid plans are a one-time payment per event |
Where a printed board is better
- Nobody needs a phone, a battery or a signal.
- It can be a beautiful part of the decor and a keepsake.
- Guests can see who else is at their table at a glance.
Where a QR seating chart is better
- Changes after printing do not mean a reprint. A guest who opens or refreshes the page and searches sees the table you last saved.
- Each guest searches their own name instead of scanning a long list.
- The full guest list is never on display.
Using both
A common setup is a decorative board or sign that carries the QR code and a welcome line, with the names on the guest page. If you also print a full list, keep it as a backup at the welcome table and treat the guest page as the up-to-date version. See how to change the chart without reprinting.
Questions
Is a QR seating chart cheaper than a printed board?+
It depends on the board. A QR seating chart with Find Your Table is free for one event with up to 50 guests, and you still print a sign for the code. The saving comes when the plan changes after printing.
Will older guests manage?+
Most will: it is a camera scan and a search box. A helper at the welcome table, or a short printed list, covers anyone who would rather not use a phone.
Keep the board, add the code
Create your guest page for free and put its QR code on the sign you already love.